Guidelines for PREM Annual Report (FY2010)
These guidelines were developed
to provide a uniform reporting structure for the Partnerships in Research and
Education in Materials (PREM) annual reports and to provide the NSF with useful
data to monitor the health and success of the program. Please focus on the development of students
and new opportunities for both students and faculty.
Annual progress reports are due
at the NSF 90 days before the anniversary date of the PREM award. The annual report must be submitted through
the annual report option of NSF FastLane.
Please prepare the annual report as a single Adobe PDF document using
the headings, instructions, and tables provided within. Upload the PDF in the Findings field of FastLane. You will need to enter the PI name under the
senior personnel menu, however, there is no need to complete the individual
sections of the standard on-line annual report template. Should you experience trouble in submitting
the annual report as a single PDF file, contact the FastLane Helpdesk at 1-800-673-6188.
Significant changes from 2009 Annual Report Guidelines:
- List of
Current PREM Participant expanded to further delineate those receiving
support and those affiliated.
- Postdoctoral
Mentoring added to the Education Section.
- Diversity
Statistics Table updated to make it clear that “total” denotes all
participants, regardless of race or ethnicity.
- Disabled
category added to the Diversity Statistics Tables.
- Section added
(Successful Proposals Awarded as a Result of the PREM) to capture leverage
of the PREM award.
PREM Program
Annual Progress
Report Guidelines
1. Executive
Summary (maximum 2 pages)
- Vision
statement (1-2 sentences)
- Key
Accomplishments of the this reporting period in terms of
A) Intellectual Merit
B) Broader
Impacts
- Describe
the PREM’s response to any site visit and external advisory committee
recommendations.
- Finally,
comment on any long-range plans, change in priorities and key personnel, new
directions, or other unusual circumstances that are pertinent for the
continuations of this award.
2. Lists of Current
PREM Participants including their names and academic department in the
following categories (Note, do not
include people that recently left the PREM.
They are reported in the ‘graduated’ section of the report):
- Faculty
receiving support (faculty salary, student or post-doc support)
- Faculty
affiliated (participating in PREM, but not receiving support)
- Faculty
at Partner Institution receiving support
- Faculty
affiliated at Partner Institution
- Post-docs
receiving support
- Post-docs
affiliated
- Graduate
students receiving support
- Graduate
students affiliated
- Undergraduates
receiving support
- Undergraduates
affiliated
- Others
receiving support, please specify
- Others
affiliated
Indicate at the end of each participant list the total
number of women, and underrepresented minorities in science in the following
categories: Hispanic, African American, Native American, and Pacific Islanders. Except for undergraduates, please
report two sets of numbers following each participant list:
(1) All URM* (irrespective of Visa / Citizenship status), and
(2) US
URM (Those who are US citizens or Permanent Resident Aliens).
To protect the privacy of individuals we collect aggregate
data on under represented minorities. Please do not indicate the gender or
minority status of individuals.
* URM = Under-Represented Minorities in Science
Technology Engineering and Mathematics (STEM). For information on which ethnic
and minority groups constitute URMs, see for example: http://www.nsf.gov/od/broadeningparticipation/nsf_frameworkforaction_0808.pdf
3. Research
Accomplishments and Plans (limit 5
pages)
Discuss the results of ongoing research projects. Organize
the projects under the major tasks or research thrusts originally proposed. Include:
- a statement of the objective of
the research project
- the names of the faculty and
students involved in each project
- a description of the role of the
partner institution
- a description of the research
performed and the most significant results obtained
- research plans for the coming
year.
4. Education (limit
5 pages)
Discuss the education projects
(course development, REU, etc.). Include:
- a statement of the objective of
the education project
- the names of the faculty and
students involved in each project
- a description of the role of the
partner institution
- a description of the significant
results obtained
- education plans for the coming
year
- For PREMs
that support Postdoctoral Researchers, describe the current PREM-wide
Postdoctoral mentoring activities and planned activities for future years, see
NSF Proposal & Award Policies & Procedures Guide (PAPPG), NSF 10-1.
http://www.nsf.gov/pubs/policydocs/pappguide/nsf10_1/nsf10_1.pdf
5. Tables of PREM
Graduates
Please provide cumulative Tables of students that have
‘graduated’ from the PREM program with the format below. Create one Table for each academic level of
your PREM program (post-doc, graduate student, undergraduate), as
appropriate. Order entries by the year
of graduation with the latest year at the top.
Indicate graduates in this reporting period in bold face and graduates in previous reporting periods in regular type. Update the career path of graduates from
previous years if known.
Cumulative Table of Undergraduates who have graduated
from PREM
|
Year Graduated
|
Name
|
Number of years in PREM
|
Where are they today?
|
2009
|
Anne Student
|
2
|
Graduate
School, ChemE, Univ.
of Wisconsin - Madison
|
2008
|
John Grad
|
1
|
industry
|
2007
|
Joan Teacher
|
1
|
High School
Teacher
|
2006
|
Tom Smith
|
1
|
Graduate School, Mech. Eng.,
Carnegie Mellon
|
.
.
Cumulative Table of Graduate Students who
have graduated from PREM
.
.
Cumulative Table of Post-docs who have graduated
from PREM
Complete the following two Diversity Statistics Tables.
Indicate the total number of graduates in this reporting period
and cumulatively, regardless of race or ethnicity. Also indicate the total number that are women,
that are from under represented minority groups in science, and those that are
disabled. Please report two numbers for post-docs
and graduate students: All URM and US URM as defined in Item 2 above.
Diversity Statistics
for those students and post-docs that have graduated during the
Current Reporting Period.
|
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All Under represented Minorities (US and Non-Us
Citizenship)
|
US
Citizens and Permanent Residents only Under represented Minorities
|
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Total
|
Women
|
Disabled
|
AA
|
His
|
NA
|
PI
|
O
|
AA
|
His
|
NA
|
PI
|
O
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Post-docs
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Grad Students
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Undergraduates
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K-12 students
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K-12 teachers
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Codes:
AA: African American
His: Hispanic
NA: Native American
PI: Pacific Islander
O: Other
Cumulative Diversity Statistics for all students and
post-docs that have graduated from the PREM.
|
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All Under represented Minorities (US and Non-Us
Citizenship)
|
US
Citizens and Permanent Residents
only Under represented Minorities
|
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Total
|
Women
|
Disabled
|
AA
|
His
|
NA
|
PI
|
O
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AA
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His
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NA
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PI
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O
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Post-docs
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Grad Students
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Undergraduates
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K-12 students
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K-12 teachers
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Codes:
AA: African American
His: Hispanic
NA: Native American
PI: Pacific Islander
O: Other
6. List of
Publications
- List
work actually published in this reporting period resulting from PREM
support. Do not include submitted or
accepted papers. Indicate PREM
faculty in bold face and post-docs,
graduate students, and undergraduate students in underline. List patents, if appropriate, and
indicate whether a patent is in pending, granted or licensed.
7.
List of Presentations
·
List of oral presentation and posters resulting
from PREM support. Indicate PREM faculty
in bold face and post-docs, graduate
students, and undergraduate students in underline.
Complete the following table showing the numbers of
Publications, Presentations and Patents (if any).
OUTPUT TABLE
|
Designation
|
Number
Current Year
|
Cumulative Totals for this Award
|
|
All Publications from PREM support
|
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|
Publications with students/postdocs as co-authors
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All Presentations from PREM support
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Presentations with students/postdocs as co-authors
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Patents
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Awarded
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Pending
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Licensed
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8. Highlights:
Research and Education Highlights are a crisp one page summary of a recent significant result with an interesting and informative image highlighting your
NSF funded work. Include a title, list of authors with affiliation(s), an appropriate
color image (avoid graphs), and an acknowledgement of support with award
number(s) for each Highlight. We
plan to use these Highlights to illustrate the work that PREM supports. They
might be used in NSF documents and presentations or posted on NSF and MRSEC.org
web pages, for example. The text and graphics should capture the essence of the
activity you wish to highlight. The graphics are particularly important and can
include images or photographs. The text and graphics should be at the level of
a press release, explaining briefly and in non-technical language what
has been accomplished and why it is significant. Please include a technical description of
the work in the notes section of the PowerPoint slide.
PREM Highlights will be made
available to the public on the Division of Materials Research website and in CD
format. By sending us a Highlight you grant NSF the right to reproduce and
disseminate your images for various possible uses. If you are planning to
patent your work it is your responsibility to consult with the appropriate
person at your institution to ensure that sending us the requested material
does not jeopardize your intellectual property rights.
·
Prepare
all highlights in MS PowerPoint format and send them to mrsec@nsf.gov. One highlight per file, using the
following file name: ‘University’ PREM ‘award
number’ ‘highlight title.’
·
Please post two of the above
highlights (the best two) on the mrsec.org website
coincident with the submission of this annual report. This can be done directly or by sending the
highlights to webmaster@mrsec.org.
·
Add Highlights to your website.
9.
Budget
a. Statement
of anticipated unobligated funds at the end of the current fiscal year. If the unobligated funds are greater than 20%
of the annual increment, please provide a justification of why previously
received funds have not been spent.
b. Prepare
two sets of NSF Budgets (Form 1030), the first for the current fiscal year
(funds spent and obligated) and the second for the coming fiscal year.
c. Complete
the following table showing the allocation of funds.
Note: Funds for graduate student / postdoc support are reported 100% in
Research Category.
|
Designation
|
$K
Current award period
|
% of total budget
|
$K
Next
award period
|
% of total budget
|
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Research
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Education Activities
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Equipment
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PREM Administration
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Total
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100
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100
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10. Successful Proposals as a Direct Result of
PREM Funding (> $50K/year).
|
PI Name, Proposal Title
|
Agency or Organization
(incl. NSF)
|
Award Duration
|
Award Start Date
|
$K
Total
award amount
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11. Miscellaneous
- Include
any significant additional information that isn’t captured in the sections
above.
Honors
and Awards
Assessments
or Reports
Etc.